Administrative Assistant

What You'll Be Doing:

Daily Administration:

• Maintain scheduling internal and external meetings, conference calls, video conferences communicating with clients and infrastructure staff as appropriate.
• Assist in billing and book keeping duties.
• Assist in marketing efforts with the coordination of customized mailings and related tasks.
• Proactively spot opportunities to add marginal internal meetings; interviews; staff meetings, etc.
• Coordinate travel and accommodation, book cars, air tickets, etc as needed.
• Prepare letters, proposals and other documents.
• Assist with greeting clients, booking and setting up meeting rooms and organizing catering.
• Assist in organization of Partner files and offices.

Client Development:

• Maintain/update current list of contacts and business activities in address book and CRM (ACT!) database.
• Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary).
• Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly.
• Understand Partner's key client and sales goals, work to support them. Push Partner's marketing goals forward (e.g. chasing up the Partner and client appropriately).
• Develop excellent rapport with client assistants to further develop the client relationship.
• Execute requested follow-up calls for client mailings.
• Become familiar with the AccurIT Systems IT Service offerings in order to develop confidence in setting up meetings with clients.

What You'll Need:

Team Skills:

• Cover other EA roles when necessary, due to vacation, illness, work overload, etc.
• Assist in orientation of new employees and new clients.
• Be a proactive team player; offer assistance when you have down time.
• Participate in team meetings and projects with an eye to improve processes and the overall performance of the AccurIT Systems team.

Person Specification:

• Excellent verbal and written communication skills and able to deal with people at all levels.
• At least three years' experience of working at Partner level. Experience in IT consulting services, management consultancy and/or a similar industry would also be an advantage but it not a necessity.
• Able to act as a point of contact for clients on behalf of assigned Partners and to prioritize and manage the Partner's time accordingly.
• Team player who has experience of and has enjoyed working as part of a team.
• Service focused - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
• Ability to multitask, prioritize and manage one's own time. Not a clock watcher or someone who is unwilling to step outside the job description.
• Self starter who has an appetite for learning and driven to excel and grow.
• One who takes constructive feedback in stride and incorporates feedback quickly.
• Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.
• Ability to maintain and respect confidentiality.
• Sense of humor.
• Attention to detail and stickler for accuracy.
• Flexible attitude, hard-working and results driven.
• Finally, we are looking for someone who will be committed to the company and add to the life and culture of AccurIT Systems, Inc.

Required Skills:

• Microsoft Office: Excellent Word skills, good Power Point and Excel skills etc.
• Working knowledge of ACT! and QuickBooks, a plus.
• Bachelor's degree or Associates Degree required.

To Submit Your Resume:

Subject: "Attention AccurIT Systems HR"
FAX: 913-451-6750
E-mail: info@accuritsys.com